AGEHR Sponsored/Endorsed Events
As a service to our members, AGEHR offers sponsorship and endorsement of events presented by members or member organizations. Event sponsorship/endorsement provides the following benefits:
- General Liability Coverage
- Property Coverage for Loaned or Borrowed Equipment used in event classrooms
- Inclusion in AGEHR Event Calendars on the AGEHR website and in each issue of Overtones
- A web link from the AGEHR calendar listing to your website to provide more event details
- Access to AGEHR membership data to direct market your event to handbell enthusiasts
How to Apply to Have Your Event
Sponsored or Endorsed by AGEHR, Inc.
BEFORE THE EVENT:
- Your event must be presented by an AGEHR Area, Sub-Area, or State organization (Sponsored) OR Your event must be presented by a non-profit member organization of AGEHR (Endorsed)
- Complete the following:
- Sponsored/Endorsed Event Application (REQUIRED)
- Sponsored Endorsed Event Budget (REQUIRED)
- Membership Data Request (OPTIONAL – for marketing your event to AGEHR members)
- Send these completed forms to the chairperson of your Area for approval (contact the AGEHR national office at 800-878-5459 if you need assistance identifying and contacting your Area’s Chair)
- Your Area Chair will review your application, sign their approval, and send the application on to the National Office for final approval. If an Area Chair does not approve your application, they will contact you directly.
- The AGEHR Executive Director will review your application and determine whether the event meets the criteria for sponsorship and endorsement.
- Review the complete list of criteria, benefits and restrictions for Sponsored & Endorsed Events
AFTER APPROVAL:
- Upon approval (or denial), your Area Chair and the primary event contact will be notified via e-mail by John O’Malley in the national office.
- Once approved, your event will be added to the Event Calendar on www.agehr.org and included in the event listing in each subsequent issue of Overtones.
- If requested, your member data will be forwarded as indicated on the Membership Data Request form.
Be sure to include the following in all information distributed about the event, including event programs and other items distributed during the event:
This event is sponsored/endorsed by the American Guild of English Handbell Ringers, dedicated to uniting people through the musical art of handbell and handchime ringing.
www.agehr.org
- AGEHR Membership Brochures will be shipped to the primary contact listed on the event application. These brochures should be included in all registrant packets at your event.
- If your event venue requires liability insurance, please complete the Request for Certificate of Insurance and submit it to the national office as indicated on the form. Please submit your request a minimum of 2 weeks prior to the date by which insurance documents are required by the event venue. If there are unusual or extensive documentation requests, more time may be required to secure what is needed.
AFTER YOUR EVENT:
- Complete the following and submit to the AGEHR national office:
- Event Report (REQUIRED)
- Event Financial Report (REQUIRED) Post Event Reports
- If you made any recordings of music performances at your event, complete the Mechanical Royalties Report and submit it, with payment, to the publishers whose music was recorded.
If your event was an Endorsed Event, complete the Endorsement Report and send it with the appropriate endorsement fee to your Area.